Overcoming Quoting Style Issues in Outlook 2016: A Guide

When composing an email, it's common to quote previous messages or sources to provide context or summarize earlier communications. However, maintaining a consistent quoting style can be a challenge, especially when copying and pasting from different sources. Luckily, you can overcome this by defining a quoting style of your own in Outlook 2016.

One approach is the minimalist method, which involves simply copying the text, reselecting it, and pressing the Increase Indent button to make the quoted text stand out from your own contributions. This approach works well for summarizing earlier communications or relaying quotes to someone else.

Another approach is more complex but offers greater control over formatting. To achieve this, select the Format Text tab in the Paragraph section of the Border icon and choose Borders and Shading… This will allow you to set the line style, color, and width to your liking. For instance, you can leave the solid line style, set the color to blue, and the width to 1½ pt.

If you find yourself using this graphical approach frequently, you can quickly and easily reuse it by setting Word as your email editor and choosing Format -> Borders and Shading… This will save you time and effort in the long run.

There are multiple solutions to the issue of maintaining blue line formatting when copying parts of original emails or other sources. One way is to use the Borders and Shading option, which allows you to define a custom quoting style that includes the desired formatting.

Another approach involves using the one-click formatting buttons available in Outlook 2016. For example, you can bold, italicize, change font colors, or select different fonts with just one click. This can be especially useful when copying and pasting from different sources.

To use this approach, follow these steps:

1. Select the text you want to quote.

2. Click the left border button in the Preview section and then OK.

3. Set the line style, color, and width as desired.

4. Repeat this process for each piece of quoted text.

By following these tips, you can maintain a consistent quoting style in Outlook 2016 and make it easier to summarize earlier communications or relay quotes to someone else. Whether you prefer the minimalist approach or the more complex graphical approach, there's a solution that works for you.

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